Office Manager (m/f/d)

You love organizing, making sure work flows neatly and smoothly, and covering others' backs? Are you an organizational talent and do you enjoy working in a team due to your warm and approachable nature?

Office Manager (m/f/d) at MWAY:

  • You are the first point of contact for our employees and customers and thus the central contact person for a wide range of tasks
  • You are in charge of the reception and the phone switchboard, coordinate appointments and take over common assistance tasks (e-mails, mail, etc.)
  • You are responsible for administrative and organizational tasks such as ordering office supplies and catering, managing resources, travel management and travel expense accounting as well as communication with various external service providers
  • You will review incoming invoices from our suppliers and service providers and submit them to the accounting department via electronic process
  • Support with invoicing and order confirmation are also part of your activities as well as data maintenance in our CRM systems
  • You will also assist with workshop and event planning, including catering for our guests, and will be responsible for coordinating as well as preparing and following up on our meeting rooms
  • You keep track of upcoming appointments and organize the daily office routine with professionalism and attention to detail, taking into account changing priorities
  • As an intesection between management, (inside) sales manager and customers, you also support in order and receivables management and in the preparation of invoices and order confirmations

Your Ideal Skillset

  • You have completed a commercial apprenticeship (e.g. office management) or an apprenticeship in the hotel industry or event management and have relevant work experience in an assistant position or a service-oriented area
  • You have a pronounced hands-on mentality and are a solution finder
  • You have the ability to grasp things quickly, have organizational skills and can set priorities correctly
  • You are familiar with MS Office and your natural curiosity allows you to immerse yourself in new topics and tasks with pleasure
  • Especially your warm, friendly and approachable nature lets the team and our guests know that you are Office Manager:in with passion
  • Very good communication skills in German and English, both written and spoken

What We Offer

Food and Drinks

Food & Drinks

Enjoy a delicious and healthy lunch and free drinks in our canteen in Stuttgart.

Feedback

Feedback

We value new ideas and are open to different perspectives. Regular feedback is therefore an essential part of our work.

Bike Leasing

(E-)Bike Leasing

We offer (e-)bike leasing at a discounted price. Since we have our own bicycle garage and showers, there's nothing holding you back from getting some excercise and fresh air on your way to work.

Health

Health

Fresh fruit, regular health activities, subsidized sports activities on a weekly basis: We promote the well-being and health of our employees.

Mentoring

Mentoring

During the introduction and orientation period, newcomers are assigned a mentor in order to facilitate their professional and personal start at MWAY.

Easy Access

Easy Access

Our spacious and bright office facilities in Stuttgart are well located and therefore easily and quickly accessible by public transport.

Flexibe Working hours

Flexibe Hours

We offer flexible working hours as well as individual solutions for full- and part-time models. Would you like to work part-time? We will be happy to check your request.

Remote Work

Remote Work

We offer the possibility of remote work. The combination of office and remote work allows us to have the best of both worlds.

Vacation

30 Days Vacation

Retreat and a healthy work-life-balance are important to us. Therefore, every full-time employee at MWAY receives 30 days of annual vacation.

Macademy

MAcademy

Take advantage of learning and development opportunities through our MACADEMY. Expand your knowledge, learn new skills and enhance your professional growth.

Apply now

Ready to take on a new role? We’re looking for digital team players. Opportunity creators. Status-quo shakers.

I agree to the data protection information for applicants of the MWAY Group GmbH.

Hiring Process

1

Your Application

Send us your CV in digital form. A short letter pointing out your motivation, your earliest possible entry date and a desired salary are a good start.

2

Screening

After handing in your application, you will immediately receive a confirmation via email. We will then begin to review your application and contact you as soon as possible.

3

Interviews

If we have a positive impression of your application, we will arrange a first video call. If our first impressions are positive, we will invite you to our office for an in-depth interview with your future colleagues.

4

Discover Day

Passed the interviews? Now, you have the opportunity to get to know the team better. On this day, you are able to get further insights into our working methods and projects.

5

Job Offer

If all goes well, there's nothing for us left to do than to welcome you to MWAY and send you the contract with all the details electronically.

Manuel Weber

Interested?

Manuel Weber